July 09, 2019 02:02 PM EDT

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Changes to NYSDOT Bidding Requirements and Conditions

Projects let on or after July 1, 2019 will have a Shelf Note inserted into the contract proposals outlining updates to various sub sections to Section 102 – Bidding Requirements and Conditions. This new language will be posted in the September 1, 2019 Standard Specifications Update.

SUMMARY OF CHANGES

  • �102-06 Bid Deposit - Revised bid bond from 25% to 5% of total bid and revised amount of certified check or cashier’s check to be a minimum of 5% of the total bid. An approximate bid deposit amount will appear in the advertisement for bid.

  • �102-07 Modification or Withdrawal of Proposal - Revised to allow withdrawal of proposals prior to designated time of opening.

  • �102-12H. D/M/WBE Pre-Award Utilization Package - Revised submission time of complete D/M/WBE Pre- Award Utilization Package to 5 calendar days to comply with federal regulations.

  • �102-12I. Bidder’s Failure to Comply - Revised submission time of complete D/M/WBE Pre-Award Utilization Package and removed corrective active provision to comply with federal regulations.

  • �102-15 Sample Form of Bid Bond - Revised Bid Bond form to reflect new bid bond amount of 5% and to standardize form for use on all contracts

MAJOR TAKEAWAYS

  • Prime Contractors - By removing the corrective actions provision from �102-12I, a utilization plan that does not meet the designated goal will be immediately evaluated for good faith effort. There will be no continued notice from the Department to expand the good faith effort. It will either be accepted, or rejected at the first and only submission.

  • D/M/WBE’s – failure to respond to bid solicitations will impact good faith effort evaluations, please make every effort to respond even if it is outside your companies scope of work or radius. Failure to quote the project prior to bid letting will result in your company not receiving the work.

New Process for Postponed Contracts:

NYSDOT now has the ability to handle postponements with a Project Bids amendment file. This saves the contactor from having to manually enter data into the new .ebsx file. Contactors will simply need to download the amendment file.

Interested in Bidding Electronically in New York State?

  • Create a Digital ID with Bid Express for the AASHTOWare Project Bids Bid component. (NYSDOT has upgraded from Expedite to AASHTOWare Project Bids effective with the January 19, 2017 Letting.)

  • Submit a request to bid with the New York State Department of Transportation (NYSDOT).

  • Companies with an approved NYS Vendor Responsibility Questionnaire For-Profit Construction, CCA-2 form, already on file with NYSDOT can immediately proceed with the Digital ID process. (These firms are already in the NYSDOT Vendor Table.)

  • To apply for a Digital ID without an approved NYS Vendor Responsibility Questionnaire For-Profit Construction, CCA-2 form ( www.nysdot.gov/bids-and-lettings/construction-contractors/general-info ) on file with NYSDOT must submit, on company letterhead, this form . After it is reviewed for completeness, and approved, a new Vendor table will be uploaded to Bid Express. You will then be notified to complete the Digital ID Process.

  • All companies are required to be registered with the NYS Department of State ( www.dos.state.ny.us/corps/buscorp.html#appauth ) before they can do business in New York State. This registration must be completed before the CCA-2 will be reviewed by NYSDOT.

  • A CCA-2 must be approved by NYSDOT before a contract can be awarded to an Apparent Low Bidder.

  • Electronic documents are posted at www.dot.ny.gov/doing-business/opportunities/const-notices .

  • Electronic bid files are posted on Bid Express and at https://www.dot.ny.gov/bids-and-lettings/construction-contractors/electronic-bid-system/expedite-download-center .

  • Submit a request to be placed on the Planholders List, at www.dot.ny.gov/doing-business/opportunities/const-planholder . Notifications of amendments and other change notices are sent by e-mail. Planholders Lists will normally be updated daily.

  • For information or questions concerning contract documents, e-mail PlanSales@dot.ny.gov.

Withdrawal of Proposal

Contractors wanting to withdraw a bid(s) must:

  • Be present at the public bid opening

  • Have submitted the lowest proposal on a project for which bids have been announced

  • Provide written request of intent to withdraw (NYSDOT provides forms)

When this option is exercised, the proposals for the other projects in the Letting will be returned to the Bidder unopened or, if the bid was submitted electronically, the Department will delete the bid(s) and the bid(s) will not be made public.

What's New?

What's New Table. What's New Table lists the last 50 activities that happened in regards to the lettings
August
Letting Proposal Activity Activity Date
20190822 014 - D264014 Amendment Loaded 08/16/2019
20190926 Letting Made Available 08/13/2019
20190912 Letting Made Available 08/13/2019
20190814 050 - D264050 Amendment Loaded 08/09/2019
20190808 958 - D263958 Apparent Bids Updated; Letting: 20190808, Contid: D263958 08/08/2019
958 - D263958 Apparent Bids Updated; Letting: 20190808, Contid: D263958 08/08/2019
008 - D264008 Apparent Bids Updated; Letting: 20190808, Contid: D264008 08/08/2019
013 - D264013 Apparent Bids Updated; Letting: 20190808, Contid: D264013 08/08/2019
013 - D264013 Apparent Bids Updated; Letting: 20190808, Contid: D264013 08/08/2019
024 - D264024 Apparent Bids Updated; Letting: 20190808, Contid: D264024 08/08/2019
024 - D264024 Apparent Bids Updated; Letting: 20190808, Contid: D264024 08/08/2019
030 - D264030 Apparent Bids Updated; Letting: 20190808, Contid: D264030 08/08/2019
042 - D264042 Apparent Bids Updated; Letting: 20190808, Contid: D264042 08/08/2019
046 - D264046 Apparent Bids Updated; Letting: 20190808, Contid: D264046 08/08/2019
20190814 050 - D264050 Proposal Postponed 08/08/2019
050 - D264050 Amendment Loaded 08/08/2019
20190807 050 - D264050 New Proposal Added 08/08/2019
20190822 033 - D264033 Proposal Postponed 08/07/2019
033 - D264033 Amendment Loaded 08/07/2019
20190808 033 - D264033 New Proposal Added 08/07/2019
20190814 New Letting Created 08/06/2019
20190808 033 - D264033 Proposal Withdrawn 08/06/2019
20190807 050 - D264050 Proposal Withdrawn 08/05/2019
20190808 958 - D263958 Plan Holder and Eligible Bidder Lists Uploaded 08/02/2019
20190822 959 - D263959 Plan Holder and Eligible Bidder Lists Uploaded 08/02/2019
20190808 002 - D264002 Plan Holder and Eligible Bidder Lists Uploaded 08/02/2019
20190627 005 - D264005 Bid Tabulations Uploaded 08/02/2019
005 - D264005 Plan Holder and Eligible Bidder Lists Uploaded 08/02/2019
20190808 008 - D264008 Plan Holder and Eligible Bidder Lists Uploaded 08/02/2019
013 - D264013 Plan Holder and Eligible Bidder Lists Uploaded 08/02/2019
20190822 014 - D264014 Plan Holder and Eligible Bidder Lists Uploaded 08/02/2019
020 - D264020 Plan Holder and Eligible Bidder Lists Uploaded 08/02/2019
021 - D264021 Plan Holder and Eligible Bidder Lists Uploaded 08/02/2019
20190808 024 - D264024 Plan Holder and Eligible Bidder Lists Uploaded 08/02/2019
20190822 028 - D264028 Plan Holder and Eligible Bidder Lists Uploaded 08/02/2019
20190808 030 - D264030 Plan Holder and Eligible Bidder Lists Uploaded 08/02/2019
033 - D264033 Plan Holder and Eligible Bidder Lists Uploaded 08/02/2019
042 - D264042 Plan Holder and Eligible Bidder Lists Uploaded 08/02/2019
046 - D264046 Plan Holder and Eligible Bidder Lists Uploaded 08/02/2019
20190807 050 - D264050 Plan Holder and Eligible Bidder Lists Uploaded 08/02/2019
(40 Activities)
What's New Table. What's New Table lists the last 50 activities that happened in regards to the lettings
July
Letting Proposal Activity Activity Date
20190808 958 - D263958 Plan Holder and Eligible Bidder Lists Uploaded 07/30/2019
20190822 959 - D263959 Plan Holder and Eligible Bidder Lists Uploaded 07/30/2019
20190808 002 - D264002 Plan Holder and Eligible Bidder Lists Uploaded 07/30/2019
008 - D264008 Plan Holder and Eligible Bidder Lists Uploaded 07/30/2019
013 - D264013 Plan Holder and Eligible Bidder Lists Uploaded 07/30/2019
20190822 014 - D264014 Plan Holder and Eligible Bidder Lists Uploaded 07/30/2019
020 - D264020 Plan Holder and Eligible Bidder Lists Uploaded 07/30/2019
021 - D264021 Plan Holder and Eligible Bidder Lists Uploaded 07/30/2019
20190808 024 - D264024 Plan Holder and Eligible Bidder Lists Uploaded 07/30/2019
(9 Activities) More... Searching...