Frequently Asked Questions (FAQs)

General Questions

What is the Bid Express® service?

The Bid Express service is an online information service for bidding provided by Info Tech, Inc. The Bid Express service is available on the Internet at www.bidx.com. It is a two-way service, publishing bid-related information from agencies to the bidding community, and allowing online, secure bid submission from the bidding community to the agency. The Bid Express service also enables electronic bid bond verification, provides automatic email notification of projects, and, where available, provides online access to plan sheets and to bid tab data.

What different subscription options does the Bid Express service offer and how much do they cost?

The Bid Express service offers several subscription options on the Bid Express website. Each subscription option is available for a monthly fee. The services provided are as follows: Basic Service, Online Plan Sheets service, Analysis Suite service, and Internet Bidding service. All fees are charged monthly on a non-prorated basis. The fees are posted on the fee schedule page.

For which agencies are the Analysis Suite services available?

When you subscribe to the Analysis Suite service, you can view statistical information from all agencies that post them to the Bid Express service. The agencies, not the Bid Express service, are responsible for posting the bid tab data. Participation varies. Please call Bid Express service customer support at (888) 352-BIDX (2439) or send an email to customer.support@bidx.com to request information about the participation of a particular agency.

For which agencies are the Online Plan Sheets services available? How do I order printed Plan Sheets?

You can view the list of participating agencies during the subscription process to help you decide whether to subscribe to the Online Plan Sheets service.

For more information about Online Plan Sheets, please visit https://www.bidx.com/site/services#plansheet

To order plan sheets from the Bid Express service, you will first need a Bid Express account. Log in to the Bid Express service and follow these instructions:

  1. Navigate to the agency from which you wish to obtain plan sheets.
  2. Click on the Lettings tab.
  3. Select the date of the letting.
  4. Click on the proposal for the plans you would like.
  5. In the Also Available box, at the right hand side of the page, click on Plan Sheets.

You will now be able to select and save plan sheets as PDF files and print them, or order all plan sheets as printed pages through a third party vendor.

What is the Bid Express Advantage?

The Bid Express Advantage is a pricing service. It lets you perform an analysis of your bid and compare it to the past bids of other bidders for a specified letting, even down to the item level. With this service, you set and manipulate data such as quantity ranges, locations and dates to help determine prices.

Which agencies do NOT participate in the Bid Express Advantage program?

The Bid Express Advantage is not available at this time for the following agencies: ADOT, CALTRANS, CTDOT, DPS, NDDOT, and NSTIR.

Is there a charge for the Expedite Bid program?

No. The Expedite Bid software is funded by each participating agency and is available at no charge to the bidder.

What methods of payment are accepted by the Bid Express service?

The Bid Express services fees are paid monthly by credit card. The Bid Express service accepts Visa, MasterCard, American Express, and Discover.

What are the features of the Basic Service?

The Basic Service allows you to view and download proposals posted to the website by all agencies for past, present, and future bids. You are also able to view the Apparent Bid Results and Bid Tabulations as soon as the agency posts them. You gain access to automatic email notification of postings by agencies. You can also use the Bid Express Small Business Network for exchanging sub-quotes between prime contractors and subcontractors.

How do I subscribe to the Bid Express service?

To subscribe to the Bid Express service, go to www.bidx.com select the Order tab, then click Subscribe Now. You will be asked to enter an email address (which will serve as your login ID) and to create a password. Accept the terms and conditions then click Submit. This will generate an email that will be sent to the email address you initially provided. Open the email and click on the link provided, then enter your chosen password and continue to sign up for services. After you finish entering your credit card and contact information, your credit card will be charged and you will be automatically logged in to the Bid Express service.

How do I retrieve my username or password if they have been lost?

If you no longer have access to the email address you used to register for the Bid Express service or cannot log in using the steps below, please contact customer support by phone at (888) 352-BIDX (2439).

To receive your login information:

  1. Open your web browser and go to www.bidx.com.
  2. On the right-hand side in the blue login box, click the Forgot Your Password link. You will be taken to the Password Reset page.
  3. Enter your email address in the Email field and click Submit.
  4. After you click Submit, an email with instructions on how to reset your password will be sent to your email address.
  5. Click the link in the email. The Bid Express service takes you to the Challenge Question page.
  6. Answer your challenge question and click Submit. If you answer your question correctly, the Bid Express service opens the Password Reset page.
  7. Enter your new password in the Enter A New Password field. The password must be at least eight characters long and contain at least one uppercase letter, one lowercase letter, one numeric digit and one symbol.
  8. Enter your password again in the Re-type Your New Password field. Click Reset Password.
  9. The Bid Express service resets your password. You can now log in to the Bid Express service with your new password.

When is customer support for the Bid Express service available?

Customer support for the Bid Express service is available from 7:00 am to 8:00 pm Eastern Standard Time, Monday-Friday, except for legal holidays. After these business hours, support requests will be answered the next business day. You can call our customer support line at (888) 352-BIDX (2439), send an email to customer.support@bidx.com or fax a support request to (888) 971-4191.

What do I need to bid electronically via the Bid Express service?

You need these items to bid via the Bid Express service:

  1. You need a paid subscription account with the Bid Express service.
  2. You need to be prequalified to bid with your preferred agency. (If applicable, contact the agency directly for more information on this requirement.)
  3. You need to download the version of the Expedite Bid software currently used by the agency you are bidding with and prepare your bid with it.
  4. You need to create a Digital ID for an agent authorized to bind your company. Then, you must have the Digital ID activated by the Bid Express team and approved by the agency (if agency approval is required, see How do I obtain a Digital ID?).

What are Messages and Notifications?

Messages and Notifications are part of the Basic Service for subscribers to the Bid Express service. You can register for and use this feature to receive alerts from agencies about newly posted bid files, amendments, letting updates, proposal updates, plan sheet postings, notices to bidders and general alerts, and when proposals are withdrawn or postponed. You can sign up to receive any or all of the above types of alerts from any number of agencies.

To sign up for Messages and Notifications, log in to the Bid Express website and click on the Messages icon in the upper right hand corner. Click Manage Messages and Notifications. Select the agency, then select the notifications you wish to receive, and click Save. You can select additional agencies to receive notifications from.

In order to change the messages and notifications that you receive log in to the Bid Express website and click on the Messages icon in the upper right-hand corner. Click Manage Messages and Notifications, select the agency you wish to update, change your subscriptions, and click Save.

How do I cancel my Bid Express account?

When you sign up for a Bid Express account, you are under no subscription contract. Your account is not pro-rated, so you may cancel anytime. When you choose to cancel your account, you will lose access to the account immediately, as well as any additional features or Digital IDs associated with the account.

You may cancel your Bid Express account through one of two approved methods:

  1. You may login to your Bid Express account and cancel your account on the My Bidx page by clicking Cancel My Bid Express Account in the Account Services section. The Bid Express service will send an email cancellation confirmation to the email address associated with the account with confirmation that your account has been canceled.
  2. You may send a letter requesting the cancellation of the Bid Express account. This request must be on company letterhead, must clearly identity the account to be canceled, and must be signed by the account holder or an owner or officer of the company. The letter must be notarized. The Bid Express service will send an email cancellation confirmation to the email address associated with the canceled account once the request has been manually processed.

We do not accept cancellations via phone or emails. Your Bid Express account can be used by your company to conduct business (Internet bidding using Digital IDs or through the Small Business Network). When you cancel your Bid Express account, all additional features and Digital IDs associated with the account are canceled as well. To ensure the security of your account you must cancel your account through one of the two approved methods above.

Can I reactivate a canceled account?

Yes. To reactivate a canceled account go to www.bidx.com and log in. Upon logging in, the system will prompt you to add a credit card and select your additional services. Once this step is completed, the account will be reactivated. Please keep in mind that if you previously had Digital IDs, they will not be reactivated. You will need to create and purchase new IDs for internet bidding. If you no longer remember your login information, please contact customer support for further assistance.

Can I try out the Bid Express service before I subscribe?

Guests can view basic project data posted by agencies without logging in. If you like the service, you can sign up online and gain full access to all that the Bid Express service offers.

Is the Bid Express service reliable?

Yes. The Bid Express service has been in operation since 1997 with better than 99.95 percent uptime. The Bid Express servers are configured with multiple automatic redundancies and backups as protection against service interruption. Also, Bid Express servers and backup servers are located in multiple geographical locations, using multiple Internet providers, for even greater redundancy.

The Expedite Bid Software

What's the difference between the Expedite Bid program and the Bid Express service?

The Expedite Bid program is the software used to prepare your electronic bid. Some agencies will accept a bid prepared in the Expedite Bid software and printed on paper or submitted on a CD (please check with the agency you are bidding with for acceptable forms of bid submission). The Bid Express service is an Internet-based online service that allows an agency and its contracting community to communicate with each other. You use the Bid Express service to create the Digital ID needed to submit your bid via the Internet (see Digital ID section). You can also use the Bid Express service to view and download project information, get email notifications of projects and get online access to plans and bid data. In short, you can use the Expedite Bid software without the Bid Express service (if you do not intend to bid via the Internet) or the Bid Express service without the Expedite Bid software. However, most of our subscribers choose to use both.

How do I download the Expedite Bid software?

To download Expedite Bid, please follow these steps:

  1. Go to www.bidx.com and log in.
  2. Go to the agency home page. You may need to select the agency you want to submit a bid to and click Go.
  3. Click on the Expedite link in the Downloads box on the upper right-hand side of the home page.
  4. Fill out the form entirely (please enter just your fist name in the name field) and press the Download Expedite button.
  5. You will see a list of agencies. Scroll down to your desired agency and click on the Expedite Bid software link to download the correct version to your computer.

How do I know which version of the Expedite Bid software is in use by my bidding agency?

To find out which version of the Expedite Bid software is in use by your bidding agency, login to the Bid Express website and navigate to the agency's home page. On the right-hand side of the agency's homepage, there is a Downloads box and it lists the current version of the Expedite Bid software in use by the agency.

What technical specifications does my computer need to meet before it can run the Expedite Bid software?

Expedite Bid is a fairly small program that can run on nearly all PCs of even modest specifications. The Expedite Bid software requires a PC with a recommended minimum CPU speed of 500MHz, running Microsoft Windows Vista or Windows 7 with 128MB of memory and 20GB of free disk space. A modem or network connection with Internet availability is required for Internet bid submission functionality.

Because of certain restricted technologies within the Expedite Bid software for Windows, certain restrictions may apply for export and use of the software outside of the United States and Canada.

Must I be connected to the Internet to use the Bid Express service?

The Bid Express service is only accessed online, and thus the service requires a user to access Internet connection to use any functionality of the Bid Express service.

What type of Proxy settings are needed for the Expedite Bid software to work properly?

The Expedite Bid software, when first installed, is configured to connect directly to the Internet. While this setting works with most computers, there are other settings that can be configured. These include using Windows settings or manual proxy configuration. To reconfigure the program, click on Tools from the menu options, then select Options. A box opens up. Select the Proxy tab and select the new configuration, then click OK.

It is highly recommended that you test the software in advance to ensure the setting you choose will work. To test the proxy setting, you will need to have an enabled Digital ID. Simply open the Expedite Bid software, select Tools from the menu options, then select View Submitted Bids, and enter the password for your Digital ID. If the wizard is able to take you to the server to view a list of your bids, (if none have been submitted, it will be empty) then the settings are working. If the wizard times out or you receive an ERROR 57, this means that your Internet connection is not working or, more than likely, there is something locally prohibiting the software from reaching our servers. Please refer to ERROR 57 from the Error Messages section.

Info Tech Digital IDs

What is an Info Tech Digital ID?

An Info Tech Digital ID is a unique electronic encryption key that allows contractors to digitally sign bids submitted via the Bid Express service. A Digital ID is required to use the Internet bid submission functionality of the Bid Express service, and may be generated within the Bid Express service. For DOT agencies, one Digital ID is required for each individual submitting bids over the Internet, and each Digital ID is tied to a specific agency. There is a one-time processing fee for each Digital ID issued, plus a monthly Internet bidding fee, per agency and per vendor number. Please consult the fee schedule for the current fee. For information about Digital IDs and non-DOT agencies, see the Non-DOT Digital ID section below.

How do I obtain a Digital ID?

A Digital ID can be created via the Bid Express website. Please remember that before you create a Digital ID, you must first download the correct Expedite Bid Software version the agency you are creating the ID for is using. Below are the instructions for creating the Digital ID.

To create a Digital ID, please follow these steps:

  1. Login to the Bid Express website.
  2. Click on the MyBidx icon in the upper-right corner.
  3. Scroll down the page and click on Digital IDs located in the Account Services section.
  4. Click on the Create New button.
  5. Click on the Generate ID button. Please note that you may need to grant permissions to run the Digital ID generator program.
  6. Read the instructions and click Next.
  7. Review the ID Holder Name and Company Name (they have been pre-filled from your account information) to ensure that the ID Holder Name is the name of the officer authorized to sign bids. Select the Agency you want to bid with and enter your bidder ID for that agency. (Please note that if the ID is for a non-DOT agency, this will be pre-filled with your Bid Express account number, i.e. bidx1234.)
  8. Click Next. If the Bidder ID you entered is associated with a company name that does not match the company name uploaded to the website by the agency, you will receive a warning. Click OK to proceed or Cancel to return and correct the Company Name. Please note that the some agencies may reject the ID if the company name does not match their records.
  9. Check the first box to agree to pay the one-time processing fee.
  10. Check the second box once you have updated the company information in the Expedite Bid Software, and click Next.
  11. Enter the password for the ID and confirm the password. (Please remember this password can never be changed or retrieved. Do not forget your password. There is no way for Bid Express administration to retrieve or reset your password. If you lose or forget it, you will have to generate a replacement Digital ID and pay the associated costs.)
  12. Click Create Digital ID (Please note that if you are asked, you must allow this program to make changes to your computer in order for the Digital ID to be created.)
  13. When the Digital ID has finished generating, you will be asked to back up your Digital ID. Click OK, and save your Digital ID to a secure storage media. This backup will be the only way to recover this Digital ID.
  14. Click Continue and then return to the Bid Express web site and click Next.
  15. Click Print Registration and print the registration form for the ID. This form must be signed by the officer the ID was created for and it must be notarized. The original hard copy form must be sent to the Bid Express Customer Service team for processing.
  16. Double check your paperwork for errors and omissions. Due to the importance placed on this process, we must deny an application for a Digital ID if there are errors or omissions in the paperwork. The Bid Express team references state statutes for notaries. Some common mistakes include the following: the bidder's name on the form not matching, the notary omitting the date of notarization, the notary not ensuring his/her name matches exactly to his/her commission and the notary neglecting to sign. Here is an example of correct paper work.

Once the ID is created, the agency will receive the information you entered and will then be able to approve, deny or place the ID on hold. To view the status of your ID, click on the Digital IDs link in the Account Services section of the My Bidx page, then click on the status of the ID. Before an ID can be enabled, the Bid Express team must receive the correct registration form for the ID.

Can multiple people at my company share a Digital ID?

No. By contract, a Digital ID must be in the exclusive possession and is for the exclusive use of the Digital ID holder. Each Digital ID identifies a particular person as an agent of a particular company, and by contract with that person, an act made by the use of a Digital ID is attributed to the Digital ID holder. However, any number of people authorized to bind your company can have their own Digital ID, and any of them holding a Digital ID can digitally sign bids.

What happens if I lose my Digital ID or the password for my Digital ID?

You must create a replacement ID and pay the current processing fee. Any Digital ID you create is kept in a file on your local computer and secured by a password of your selection � the Bid Express team never has any access or backup copy whatsoever for your Digital ID. Please maintain a backup copy of your ID in a secure location and do not forget your password, as it is non-recoverable by the Bid Express team.

How do I backup my Digital ID?

To backup your Digital ID please follow these instructions:

  1. Open the Expedite Bid software.
  2. Select Manage Digital IDs from the Tools menu.
  3. Select the ID you would like to backup.
  4. Click the Export ID to File button.
  5. Select the drive where you inserted the media to save the ID. (If saving the ID to a CD, you must first save the file to the desktop, then use the right mouse button to select the file. Select Send To and select CD from the extended menu.)
  6. Click Save.
Replacement Digital IDs

What is a replacement Digital ID?

A replacement Digital ID is a new Digital ID that replaces a Digital ID that has been lost or destroyed. If you lose or cannot access your Digital ID file, if you lose or forget your password, and if you do not have a backup Digital ID file, you will need to generate a replacement Digital ID at the current fee Therefore, it is highly recommended that you back up your Digital ID on media not connected to your computer in case your computer stops working. You should also regularly ensure that the backup media you chose is working properly, as this backup can also become corrupted.

How is a replacement Digital ID different than a new one?

A replacement Digital ID replaces an activated but lost or corrupted Digital ID. The information associated with a replacement Digital ID is identical to the active but lost or corrupted Digital ID on file, but the Digital ID itself is new and unique. For a replacement Digital ID (and only for a replacement Digital ID), the Bid Express team may expedite the approval process by accepting a completed and notarized registration form by fax or scan for activation purposes without waiting for the original paperwork or agency approval. Original paperwork must be received within 30 days of enabling the replacement Digital ID or the Digital ID will be disabled.

How do I generate a Replacement Digital ID and what is the submission process?

To generate and submit for approval a replacement Digital ID, please do the following:

  1. Log in to the Bid Express service and click on the MyBidx icon in the upper-right corner.
  2. Scroll down to the Account Services section and click on Digital IDs.
  3. Click on Verified for the Digital ID you wish to replace.
  4. Click on Replace Digital ID and then Generate ID and follow the instructions.
  5. Completely and correctly fill out the new paperwork for the replacement Digital ID, including the notarization procedure.
  6. Fax all corresponding paperwork to the Bid Express team at (888) 971-4191 or email it to customer.support@bidx.com.
  7. If the paperwork appears to be complete and accurate, the Bid Express team will activate the replacement Digital ID.
  8. Ship the paperwork (preferably via overnight delivery) to the Bid Express team after the Digital ID has been enabled. We must have original paperwork on file for all active Digital IDs within 30 days or your Digital ID will be disabled.

Why do I need to complete new paperwork?

You need to complete new paperwork because each Digital ID is associated with its own unique fingerprint. This is true even in the case of a replacement Digital ID, which should have no information different from the Digital ID being replaced than the fingerprint itself. This fingerprint is printed on the registration page for the replacement Digital ID and logically associates all of the information particular to the replacement Digital ID. We must have all the paperwork associated with a replacement Digital ID in order to enable it.

Local (Non-DOT) Agency Digital IDs

What is the difference between a DOT Digital ID and a local agency (non-DOT) Digital ID?

A Department of Transportation assigns its contractors with vendor numbers which are used to track a contractor's bidding history with the agency. Other agencies do not typically assign vendor numbers to its contractors for bidding. Therefore, a Digital ID for a DOT agency will use the vendor number assigned by that agency and the Digital ID for a non-DOT agency will use the Bid Express service account number as the vendor number to allow the contractor to submit its bid.

Do I need unique Digital IDs associated with each local or non-DOT agency that I want to select for bidding, like I do with a DOT Digital ID?

No. When you create a Digital ID for a local or non-DOT agency, you can use that Digital ID to bid with as many local or non-DOT agencies that you associate with that Digital ID.

How can I add a local or non-DOT agency once the Digital ID has been created?

You may add the agency to your Expedite Bid software by clicking Tools, then selecting Options. Click the Agency/ID tab and add any agency available for selection.

Is there a cost for creating a local (non-DOT) agency Digital ID?

Yes. Please refer to the Bid Express service fee schedule.

Is there a cost associated in adding new agencies to an existing local (non-DOT) agency Digital ID?

No, there is no additional cost for adding new local agencies.

What is the cost for Internet bidding with local agencies?

Please consult the Bid Express fee schedule.

How do I create a local (non-DOT) agency Digital ID?

To create a local (non-DOT) agency Digital ID, please follow these steps:

  1. Login to the Bid Express website.
  2. Click on the MyBidx icon in the upper-right corner.
  3. Scroll down to the Account Services section and click on Digital IDs.
  4. Click the Create New button.
  5. Click the Generate ID button. Please note that you may need to grant permissions to run the Digital ID generator program.
  6. Read the instructions and click Next.
  7. Review the ID Holder Name and Company Name (that have been pre-filled from your account information) to ensure the ID Holder Name is the name of the officer authorized to sign bids. Select the local agency with which you want to bid. Once you select a local (non-DOT) agency, your Bid Express account number will automatically populate the Bidder ID field.
  8. Click Next.
  9. Select the first check box to agree to pay the one-time processing fee.
  10. Select the second check box once you have updated the company information in the Expedite Bid software.
  11. Click Next.
  12. Enter the password for the ID and confirm the password. Do not forget your password. There is no way for Bid Express administration to retrieve or reset your password. If you lose or forget it, you will have to generate a replacement Digital ID and pay the associated costs.
  13. Click Create Digital ID. (If you are asked, you must allow this program to make changes to your computer in order for the Digital ID to be created.)
  14. When the Digital ID has finished generating, you will be asked to back up your Digital ID. Click OK and save your Digital ID to a secure storage media. This backup will be the only way to recover this Digital ID.
  15. Click Continue and then return to the Bid Express website and click Next.
  16. Click Print Registration and print the registration form for the ID. This form must be signed by the officer for whom the ID was created and it must be notarized. The original hard copy form must be sent to the Bid Express Customer Service team for processing.
  17. Double check your paperwork for errors and omissions. Due to the importance placed on this process, we must deny an application for a Digital ID if there are errors or omissions in the paperwork. The Bid Express team references state statutes for notaries. Some common mistakes include the following: the bidder's name on the form not matching, the notary omitting the date of notarization, the notary not ensuring his/her name matches exactly to his/her commission and the notary neglecting to sign. Here is an example of correct paper work.

Before a Digital ID can be enabled, the Bid Express team must receive the correct registration form for the Digital ID. The agency may receive the information you entered to approve, deny or place the Digital ID on hold. To view the status of your Digital ID, click on the Digital IDs link in the Account Services section of the My Bidx page, then select the particular Digital ID to review the status.

Joint Ventures

What is a Joint Venture?

A Joint Venture is a single entity formed when multiple entities join together for a business purpose, such as to bid on an agency project.

Do I need a separate Digital ID for a Joint Venture?

Yes. A Digital ID is needed for a joint venture because once you have been prequalified by the agency to bid jointly, the agency will assign the venture a new vendor/bidder number.

What do I need to create a Joint Venture Digital ID?

You will need the new vendor/bidder number assigned to the joint venture company, the authorized signer(s) for the joint venture, and the company name under the joint venture. In addition, you need to verify what the agency requires for the joint venture for the Digital ID. There are some agencies that require the Digital ID be created with two officers as the applicants (an officer from each company), while others will accept the Digital ID with only one applicant. However, the Bid Express team recommends the Digital ID for a joint venture be created with two names so it can be easily distinguished from any other ID.

Internet Bidding

How do I submit a bid over the Internet?

To submit a bid, you must first download the proposal (.EBS file):

  1. Go to www.bidx.com and log in.
  2. Select the agency you want to submit a bid to and click Go.
  3. Click on the Lettings tab located at the top menu.
  4. Click on a letting date.
  5. Click on the link of the proposal you would like to bid.
  6. In the Downloads box, (right-hand side of screen) click on the file ending in .ebs. If there is an Amendment to the bid, click on the All EBS Files link (EBLIB file). Do not change the name of the file that is being downloaded. These file names are specific for each bid and proposal.
  7. Save (do not open) the file to a location on your computer.
  8. After the file is downloaded, open the Expedite Bid program.
  9. Select Open Proposal from the File menu.
  10. Locate the file on your computer and click Open.
  11. Select the proposal in the window and click OK.
  12. Click on each folder on the left-hand side and complete your bid. After all of your folders on the left are green, you are ready to submit your bid.
  13. Click on the yellow checkmark icon at the top of the menu to check your bid for errors before submitting.
  14. Select Submit Bid from the Tools menu (or click on the black lightning bolt icon) to submit your bid.

Can I submit a bid more than once? Can I withdraw a bid?

Yes to both questions. Only the last submission will be kept and passed on to the agency even if you submit a bid multiple times before the deadline. If you request a bid to be withdrawn before the deadline, it will not be passed on.

How do I view and/or withdraw a bid?

Using the Expedite Bid software:

  1. Select View Submitted Bids from the Tools menu.
  2. Follow the View Bids Wizard instructions.

At this point you will be able to view the bid(s) that you have submitted or withdraw the bid(s) by highlighting the desired bid(s) and clicking the Withdraw Bid button.

Can I rename the EBS file?

We do not recommend that you rename the EBS file. Instead, create a new folder on your computer and place the EBS file inside it. You may name the folder whatever you wish.

Who can read my bid?

No one but you can read your bid until the public bid opening. Until you deliberately submit a bid to the service, it stays on your computer and there is no way for anyone else to see it. When you do submit a bid, the Expedite software uses your Info Tech Digital ID and encrypts the bid before sending it. The Bid Express service cannot read your bid and will not pass it to the agency until the official bid opening.

Could my bid be lost?

The Bid Express service has designed the system to avoid this from happening, including keeping multiple copies of submitted files and keeping data on read-only media. In addition, you will receive electronic bid receipts whenever you submit a bid, which can be used to prove when the bid was submitted. These bid receipts will be digitally signed by the Bid Express service, using the same technology you use to sign your bid.

How secure is my bid?

Your bid is VERY secure in the Bid Express system. Our Key Type is 1024/1024 Diffie-Hellman/DSS KeyPair (PGP nomenclature). We use 1024 DSA Key for Encryption / 1024 ElGamal (Diffie-Hellman) Subkey for Signing. Symmetric Algorithm is CAST with a 128 bit key. Cryptographic hashes provided using the Secure Hash Algorithm (SHA). Data is compressed prior to the encryption step with zip compatible compression.

Bid Bonds

How do I submit my bid bond if I submit my bid over the Internet through the Bid Express service?

When submitting a bid over the Internet, you may continue to provide a paper bid bond (if accepted by the agency you are bidding with) or you may use the electronic bid bond verification feature. You must have an enabled Digital ID before completing an electronic bid bond verification.

To use the verification feature, you and your local bonding agent must first create an account with a participating surety agency (please see below for agency contact information). The surety agency will then provide your local bonding agent with a bid bond verification number. Sometimes your bonding agent will require your bidder ID/vendor ID/contractor ID and the ID of the proposal/contract on which you are bidding as part of the agency's verification purposes.

Once you receive the bid bond verification number, enter the number in the Expedite software and complete the additional bid bond fields, then click the Verify button. The Expedite software opens the Bid Bond Verification wizard to help you through the verification process. Follow the wizard's instructions, and enter your Digital ID password when prompted to do so. When you are finished, the wizard sends your bid bond information to the bonding company through the Bid Express service, retrieves your bond verification information, and brings it back to your bid file in the Expedite software. When the verification is successful, your Bid Bond folder will turn green. When you submit your bid over the Internet, the bond verification information is included.

Surety 2000:

Tel: (800) 660-3263 Email: help@surety2000.com

InSure Vision:

Tel: (800) 989-6417 Email: support@insurevision.com

Bid Express Small Business Network™

What is the Bid Express Small Business Network™?

The Bid Express Small Business Network™? is a business center that facilitates the interaction between prime contractors and subcontractors, especially DBEs and other under-utilized businesses. It is part of the Bid Express Basic Service.

Does information posted to the Bid Express Small Business Network have the same security as when I bid using the Bid Express Service?

All quotes, whether via a reply or an unsolicited quote, are sent to the Bid Express account of the prime contractor. While subcontractors' replies are not available for public viewing, the Bid Express Small Business Network does not use the same encryption technology that the Bid Express service uses to send bids to agencies, nor does the Bid Express Small Business Network employ lock box technology.

I am a prime contractor and I use the Bid Express Small Business Network to request and receive sub-quotes from DBEs and other subcontractors. When I receive a reply to my sub-quote request, will that company know that I have viewed its reply?

Yes. Through the Bid Express Small Business Network, subcontractors and DBEs who have replied to your sub-quote request will be able to see whether you have viewed their reply, and the date and time at which you viewed it if applicable. Similarly, any subcontractor that sends you an unsolicited quote will see the status of that quote (Viewed or Not Opened) and the date and time at which it was viewed.

What information will the agency be able to view?

Agencies have certain reporting capabilities which allows them to see different postings and responses both from the primes and the sub-contractors and DBEs (no prices are ever visible by the agency). When proposals have expired (after the bid opening date), agencies have the ability to run reports showing the Bid Express Small Business Network activity of all firms that used this tool as an avenue to obtain and post quotes. These reports include the sub-quote requests that the DBE viewed and responded to, as well as any unsolicited quotes that the DBE sent to the Bid Express Small Business Network of the prime contractor. They are also able to view the sub-quote requests posted by the primes and the responses received, if any. These reports include time and date. However, prices are not shared with the agency.

I am a subcontractor and I use the Bid Express Small Business Network. Will the contractor know that I have viewed its sub-quote request?

Prime contractors that post sub-quote requests to the Bid Express Small Business Network will be able to see whether those requests have been viewed by subcontractors or DBEs. They will also be able to know who viewed the sub-quote request and the date and time.

How do I know to which prime contractors I may send an unsolicited quote?

Review the Plan Holders and Eligible Bidders List for each proposal. Unsolicited quotes should only be sent to prime contractors who have acquired plan sheets and are eligible to bid - this is the common practice among the bidding community. Sending unsolicited quotes to vendors who do not have acquired plan sheets may be considered spam and, therefore, is not allowed. If an eligible bidder list is not provided by the agency, you may need to call them directly as this may be available elsewhere.

What actions will the Bid Express team take against vendors who are utilizing the Bid Express Small Business Network system to spam?

The Bid Express team will not tolerate any misuse of the Bid Express service, which includes the Bid Express Small Business Network. Wrongful use of the service can lead to discontinued service as stated in the Bid Express subscriber agreement under Section 8. If you are receiving unsolicited quotes and you are not an eligible bidder for the proposal/project, please contact the Bid Express team so that we can address the issue.

Error Messages

Key could not be used for encryption

Problem: I'm a bidder attempting to submit a bid through the Expedite Bid software. I receive an error during the bid submission wizard stating that my key could not be used for encryption.

Error: Error Encrypting/Signing the bid. Key can't be used for encryption [-11493]

Cause: This is caused when the bidder's date/time on their computer is not set correctly.

Solution: Check the date, time, and time zone on your Microsoft Windows operating system and update if necessary.

Key could not be used for signing

Problem: I'm a bidder attempting to submit a bid through Expedite Bid. I receive an error during the bid submission wizard stating that my key could not be used for signing.

Error: Error Encrypting/Signing the bid. Key can't be used for signing [-11492]

Cause: This is caused when the bidder's Digital ID in the Expedite Bid software only contains the public key (instead of both the public and private keys).

Solution: Export your Digital ID from Expedite to your Desktop. Open the .asc file in Notepad to confirm that the information is missing (the private key portion). If the private key is missing, you must replace your Digital ID to resolve this issue. Please contact Bid Express Customer Support at (888) 352-2439 or customer.support@bidx.com for further assistance.

Server received garbled data

Problem: I'm a bidder attempting to submit a bid through Expedite Bid. I receive an error during the bid submission wizard stating that the server received garbled data.

Error: Error Encrypting/Signing the bid. The server at Bid Express received garbled data.

Cause: This is caused when a carriage return (new line) is copied into the Bidder ID field under the Tools->Options menu.

Solution: While in Expedite Bid, select Manage Digital IDs from the Tools menu. If you are encountering this error, you will see black bars || after your Digital ID name. To fix this, you must manually re-enter the Bidder ID under the Tools-->Options-->Agency/ID tab, with no carriage return and create a replacement Digital ID. Please contact Bid Express Customer Support at (888) 352-2439 or customer.support@bidx.com for further assistance.

Error 57

Problem: I am trying to submit my bid using the Expedite Bid software but I'm getting an Error 57.

Error: Error 57

Cause: The Expedite Bid software is unable to locate the internet. There are several reasons that the program may not be able to access the internet.

Solution: First make sure that your internet is working. You can navigate and login to your email account or login to your Bid Express account. If the internet is working then try these other possible solutions:

  • Check your Proxy setting: A proxy is a computer which acts as an intermediary in larger networks. You may have a proxy setup at your office and not realize it. If you receive an Error 57, you should try changing your proxy settings. In Expedite:
    1. Go to the Tools menu.
    2. Select Options.
    3. Click on the Proxy tab.
    4. If it is set to Direct Connection to the Internet, change it to Use Windows Proxy Settings. If it is set to Windows Proxy, change it to Direct Connection. After changing your proxy setting, try to submit your bid. Additionally, you may need to contact your IT department regarding any proxy settings if this does not fix the problem.
  • Check your Anti-Virus software: Try disabling all anti-virus and malware protection while you are submitting your bid. Often, these programs will block the Expedite Bid program and other software from accessing the Internet. Consult your anti-virus help for more information about how to temporarily disable your anti-virus and malware protection.

Prices and information in this FAQ are subject to change without notice. Expedite Bid is a trademark of the American Association of State Highway and Transportation Officials. Expedite Bid is a proprietary software product of the American Association of State Highway and Transportation Officials. Bid Express and Info Tech are registered trademarks of Info Tech, Inc. Digital ID is a trademark of Info Tech, Inc.