The Bid Express service is an online information service for bidding provided by Info Tech, Inc. The Bid Express service is available on the Internet at www.bidx.com. It is a two-way service, publishing bid-related information from agencies to the bidding community, and allowing online, secure bid submission from the bidding community to the agency. The Bid Express service also enables electronic bid bond verification, provides automatic email notification of projects, and, where available, provides online access to plan sheets and to bid tab data.
The Bid Express service offers several subscription options on the Bid Express website. Each subscription option is available for a monthly fee. The services provided are as follows: Basic Service, Online Plan Sheets service, Analysis Suite service, and Internet Bidding service. All fees are charged monthly on a non-prorated basis. The fees are posted on the fee schedule page.
When you subscribe to the Analysis Suite service, you can view statistical information from all agencies that post them to the Bid Express service. The agencies, not the Bid Express service, are responsible for posting the bid tab data. Participation varies. Please call Bid Express service customer support at (888) 352-BIDX (2439) or send an email to email@example.com to request information about the participation of a particular agency.
You can view the list of participating agencies during the subscription process to help you decide whether to subscribe to the Online Plan Sheets service.
For more information about Online Plan Sheets, please visit https://www.bidx.com/site/services#plansheet
To order plan sheets from the Bid Express service, you will first need a Bid Express account. Log in to the Bid Express service and follow these instructions:
You will now be able to select and save plan sheets as PDF files and print them, or order all plan sheets as printed pages through a third party vendor.
The Bid Express Advantage is a pricing service. It lets you perform an analysis of your bid and compare it to the past bids of other bidders for a specified letting, even down to the item level. With this service, you set and manipulate data such as quantity ranges, locations and dates to help determine prices.
The Bid Express Advantage is not available at this time for the following agencies: ADOT, CALTRANS, CTDOT, DPS, NDDOT, and NSTIR.
No. The Expedite Bid software is funded by each participating agency and is available at no charge to the bidder.
The Bid Express services fees are paid monthly by credit card. The Bid Express service accepts Visa, MasterCard, American Express, and Discover.
The Basic Service allows you to view and download proposals posted to the website by all agencies for past, present, and future bids. You are also able to view the Apparent Bid Results and Bid Tabulations as soon as the agency posts them. You gain access to automatic email notification of postings by agencies. You can also use the Bid Express Small Business Network for exchanging sub-quotes between prime contractors and subcontractors.
To subscribe to the Bid Express service, go to www.bidx.com select the Order tab, then click Subscribe Now. You will be asked to enter an email address (which will serve as your login ID) and to create a password. Accept the terms and conditions then click Submit. This will generate an email that will be sent to the email address you initially provided. Open the email and click on the link provided, then enter your chosen password and continue to sign up for services. After you finish entering your credit card and contact information, your credit card will be charged and you will be automatically logged in to the Bid Express service.
If you no longer have access to the email address you used to register for the Bid Express service or cannot log in using the steps below, please contact customer support by phone at (888) 352-BIDX (2439).
To receive your login information:
Customer support for the Bid Express service is available from 7:00 am to 8:00 pm Eastern Standard Time, Monday-Friday, except for legal holidays. After these business hours, support requests will be answered the next business day. You can call our customer support line at (888) 352-BIDX (2439), send an email to firstname.lastname@example.org or fax a support request to (888) 971-4191.
You need these items to bid via the Bid Express service:
Messages and Notifications are part of the Basic Service for subscribers to the Bid Express service. You can register for and use this feature to receive alerts from agencies about newly posted bid files, amendments, letting updates, proposal updates, plan sheet postings, notices to bidders and general alerts, and when proposals are withdrawn or postponed. You can sign up to receive any or all of the above types of alerts from any number of agencies.
To sign up for Messages and Notifications, log in to the Bid Express website and click on the Messages icon in the upper right hand corner. Click Manage Messages and Notifications. Select the agency, then select the notifications you wish to receive, and click Save. You can select additional agencies to receive notifications from.
In order to change the messages and notifications that you receive log in to the Bid Express website and click on the Messages icon in the upper right-hand corner. Click Manage Messages and Notifications, select the agency you wish to update, change your subscriptions, and click Save.
When you sign up for a Bid Express account, you are under no subscription contract. Your account is not pro-rated, so you may cancel anytime. When you choose to cancel your account, you will lose access to the account immediately, as well as any additional features or Digital IDs associated with the account.
You may cancel your Bid Express account through one of two approved methods:
We do not accept cancellations via phone or emails. Your Bid Express account can be used by your company to conduct business (Internet bidding using Digital IDs or through the Small Business Network). When you cancel your Bid Express account, all additional features and Digital IDs associated with the account are canceled as well. To ensure the security of your account you must cancel your account through one of the two approved methods above.
Yes. To reactivate a canceled account go to www.bidx.com and log in. Upon logging in, the system will prompt you to add a credit card and select your additional services. Once this step is completed, the account will be reactivated. Please keep in mind that if you previously had Digital IDs, they will not be reactivated. You will need to create and purchase new IDs for internet bidding. If you no longer remember your login information, please contact customer support for further assistance.
Guests can view basic project data posted by agencies without logging in. If you like the service, you can sign up online and gain full access to all that the Bid Express service offers.
Yes. The Bid Express service has been in operation since 1997 with better than 99.95 percent uptime. The Bid Express servers are configured with multiple automatic redundancies and backups as protection against service interruption. Also, Bid Express servers and backup servers are located in multiple geographical locations, using multiple Internet providers, for even greater redundancy.
The Expedite Bid program is the software used to prepare your electronic bid. Some agencies will accept a bid prepared in the Expedite Bid software and printed on paper or submitted on a CD (please check with the agency you are bidding with for acceptable forms of bid submission). The Bid Express service is an Internet-based online service that allows an agency and its contracting community to communicate with each other. You use the Bid Express service to create the Digital ID needed to submit your bid via the Internet (see Digital ID section). You can also use the Bid Express service to view and download project information, get email notifications of projects and get online access to plans and bid data. In short, you can use the Expedite Bid software without the Bid Express service (if you do not intend to bid via the Internet) or the Bid Express service without the Expedite Bid software. However, most of our subscribers choose to use both.
To download Expedite Bid, please follow these steps:
To find out which version of the Expedite Bid software is in use by your bidding agency, login to the Bid Express website and navigate to the agency's home page. On the right-hand side of the agency's homepage, there is a Downloads box and it lists the current version of the Expedite Bid software in use by the agency.
Expedite Bid is a fairly small program that can run on nearly all PCs of even modest specifications. The Expedite Bid software requires a PC with a recommended minimum CPU speed of 500MHz, running Microsoft Windows Vista or Windows 7 with 128MB of memory and 20GB of free disk space. A modem or network connection with Internet availability is required for Internet bid submission functionality.
Because of certain restricted technologies within the Expedite Bid software for Windows, certain restrictions may apply for export and use of the software outside of the United States and Canada.
The Bid Express service is only accessed online, and thus the service requires a user to access Internet connection to use any functionality of the Bid Express service.
The Expedite Bid software, when first installed, is configured to connect directly to the Internet. While this setting works with most computers, there are other settings that can be configured. These include using Windows settings or manual proxy configuration. To reconfigure the program, click on Tools from the menu options, then select Options. A box opens up. Select the Proxy tab and select the new configuration, then click OK.
It is highly recommended that you test the software in advance to ensure the setting you choose will work. To test the proxy setting, you will need to have an enabled Digital ID. Simply open the Expedite Bid software, select Tools from the menu options, then select View Submitted Bids, and enter the password for your Digital ID. If the wizard is able to take you to the server to view a list of your bids, (if none have been submitted, it will be empty) then the settings are working. If the wizard times out or you receive an ERROR 57, this means that your Internet connection is not working or, more than likely, there is something locally prohibiting the software from reaching our servers. Please refer to ERROR 57 from the Error Messages section.
An Info Tech Digital ID is a unique electronic encryption key that allows contractors to digitally sign bids submitted via the Bid Express service. A Digital ID is required to use the Internet bid submission functionality of the Bid Express service, and may be generated within the Bid Express service. For DOT agencies, one Digital ID is required for each individual submitting bids over the Internet, and each Digital ID is tied to a specific agency. There is a one-time processing fee for each Digital ID issued, plus a monthly Internet bidding fee, per agency and per vendor number. Please consult the fee schedule for the current fee. For information about Digital IDs and non-DOT agencies, see the Non-DOT Digital ID section below.
A Digital ID can be created via the Bid Express website. Please remember that before you create a Digital ID, you must first download the correct Expedite Bid Software version the agency you are creating the ID for is using. Below are the instructions for creating the Digital ID.
To create a Digital ID, please follow these steps:
Once the ID is created, the agency will receive the information you entered and will then be able to approve, deny or place the ID on hold. To view the status of your ID, click on the Digital IDs link in the Account Services section of the My Bidx page, then click on the status of the ID. Before an ID can be enabled, the Bid Express team must receive the correct registration form for the ID.
No. By contract, a Digital ID must be in the exclusive possession and is for the exclusive use of the Digital ID holder. Each Digital ID identifies a particular person as an agent of a particular company, and by contract with that person, an act made by the use of a Digital ID is attributed to the Digital ID holder. However, any number of people authorized to bind your company can have their own Digital ID, and any of them holding a Digital ID can digitally sign bids.
You must create a replacement ID and pay the current processing fee. Any Digital ID you create is kept in a file on your local computer and secured by a password of your selection � the Bid Express team never has any access or backup copy whatsoever for your Digital ID. Please maintain a backup copy of your ID in a secure location and do not forget your password, as it is non-recoverable by the Bid Express team.
To backup your Digital ID please follow these instructions:
A replacement Digital ID is a new Digital ID that replaces a Digital ID that has been lost or destroyed. If you lose or cannot access your Digital ID file, if you lose or forget your password, and if you do not have a backup Digital ID file, you will need to generate a replacement Digital ID at the current fee Therefore, it is highly recommended that you back up your Digital ID on media not connected to your computer in case your computer stops working. You should also regularly ensure that the backup media you chose is working properly, as this backup can also become corrupted.
A replacement Digital ID replaces an activated but lost or corrupted Digital ID. The information associated with a replacement Digital ID is identical to the active but lost or corrupted Digital ID on file, but the Digital ID itself is new and unique. For a replacement Digital ID (and only for a replacement Digital ID), the Bid Express team may expedite the approval process by accepting a completed and notarized registration form by fax or scan for activation purposes without waiting for the original paperwork or agency approval. Original paperwork must be received within 30 days of enabling the replacement Digital ID or the Digital ID will be disabled.
To generate and submit for approval a replacement Digital ID, please do the following:
You need to complete new paperwork because each Digital ID is associated with its own unique fingerprint. This is true even in the case of a replacement Digital ID, which should have no information different from the Digital ID being replaced than the fingerprint itself. This fingerprint is printed on the registration page for the replacement Digital ID and logically associates all of the information particular to the replacement Digital ID. We must have all the paperwork associated with a replacement Digital ID in order to enable it.
A Department of Transportation assigns its contractors with vendor numbers which are used to track a contractor's bidding history with the agency. Other agencies do not typically assign vendor numbers to its contractors for bidding. Therefore, a Digital ID for a DOT agency will use the vendor number assigned by that agency and the Digital ID for a non-DOT agency will use the Bid Express service account number as the vendor number to allow the contractor to submit its bid.
No. When you create a Digital ID for a local or non-DOT agency, you can use that Digital ID to bid with as many local or non-DOT agencies that you associate with that Digital ID.
You may add the agency to your Expedite Bid software by clicking Tools, then selecting Options. Click the Agency/ID tab and add any agency available for selection.
Yes. Please refer to the Bid Express service fee schedule.
No, there is no additional cost for adding new local agencies.
Please consult the Bid Express fee schedule.
To create a local (non-DOT) agency Digital ID, please follow these steps:
Before a Digital ID can be enabled, the Bid Express team must receive the correct registration form for the Digital ID. The agency may receive the information you entered to approve, deny or place the Digital ID on hold. To view the status of your Digital ID, click on the Digital IDs link in the Account Services section of the My Bidx page, then select the particular Digital ID to review the status.
A Joint Venture is a single entity formed when multiple entities join together for a business purpose, such as to bid on an agency project.
Yes. A Digital ID is needed for a joint venture because once you have been prequalified by the agency to bid jointly, the agency will assign the venture a new vendor/bidder number.
You will need the new vendor/bidder number assigned to the joint venture company, the authorized signer(s) for the joint venture, and the company name under the joint venture. In addition, you need to verify what the agency requires for the joint venture for the Digital ID. There are some agencies that require the Digital ID be created with two officers as the applicants (an officer from each company), while others will accept the Digital ID with only one applicant. However, the Bid Express team recommends the Digital ID for a joint venture be created with two names so it can be easily distinguished from any other ID.
To submit a bid, you must first download the proposal (.EBS file):
Yes to both questions. Only the last submission will be kept and passed on to the agency even if you submit a bid multiple times before the deadline. If you request a bid to be withdrawn before the deadline, it will not be passed on.
Using the Expedite Bid software:
At this point you will be able to view the bid(s) that you have submitted or withdraw the bid(s) by highlighting the desired bid(s) and clicking the Withdraw Bid button.
We do not recommend that you rename the EBS file. Instead, create a new folder on your computer and place the EBS file inside it. You may name the folder whatever you wish.
No one but you can read your bid until the public bid opening. Until you deliberately submit a bid to the service, it stays on your computer and there is no way for anyone else to see it. When you do submit a bid, the Expedite software uses your Info Tech Digital ID and encrypts the bid before sending it. The Bid Express service cannot read your bid and will not pass it to the agency until the official bid opening.
The Bid Express service has designed the system to avoid this from happening, including keeping multiple copies of submitted files and keeping data on read-only media. In addition, you will receive electronic bid receipts whenever you submit a bid, which can be used to prove when the bid was submitted. These bid receipts will be digitally signed by the Bid Express service, using the same technology you use to sign your bid.
Your bid is VERY secure in the Bid Express system. Our Key Type is 1024/1024 Diffie-Hellman/DSS KeyPair (PGP nomenclature). We use 1024 DSA Key for Encryption / 1024 ElGamal (Diffie-Hellman) Subkey for Signing. Symmetric Algorithm is CAST with a 128 bit key. Cryptographic hashes provided using the Secure Hash Algorithm (SHA). Data is compressed prior to the encryption step with zip compatible compression.
When submitting a bid over the Internet, you may continue to provide a paper bid bond (if accepted by the agency you are bidding with) or you may use the electronic bid bond verification feature. You must have an enabled Digital ID before completing an electronic bid bond verification.
To use the verification feature, you and your local bonding agent must first create an account with a participating surety agency (please see below for agency contact information). The surety agency will then provide your local bonding agent with a bid bond verification number. Sometimes your bonding agent will require your bidder ID/vendor ID/contractor ID and the ID of the proposal/contract on which you are bidding as part of the agency's verification purposes.
Once you receive the bid bond verification number, enter the number in the Expedite software and complete the additional bid bond fields, then click the Verify button. The Expedite software opens the Bid Bond Verification wizard to help you through the verification process. Follow the wizard's instructions, and enter your Digital ID password when prompted to do so. When you are finished, the wizard sends your bid bond information to the bonding company through the Bid Express service, retrieves your bond verification information, and brings it back to your bid file in the Expedite software. When the verification is successful, your Bid Bond folder will turn green. When you submit your bid over the Internet, the bond verification information is included.
Tel: (800) 660-3263 Email: email@example.com
Tel: (800) 989-6417 Email: firstname.lastname@example.org
The Bid Express Small Business Network™? is a business center that facilitates the interaction between prime contractors and subcontractors, especially DBEs and other under-utilized businesses. It is part of the Bid Express Basic Service.
All quotes, whether via a reply or an unsolicited quote, are sent to the Bid Express account of the prime contractor. While subcontractors' replies are not available for public viewing, the Bid Express Small Business Network does not use the same encryption technology that the Bid Express service uses to send bids to agencies, nor does the Bid Express Small Business Network employ lock box technology.
Yes. Through the Bid Express Small Business Network, subcontractors and DBEs who have replied to your sub-quote request will be able to see whether you have viewed their reply, and the date and time at which you viewed it if applicable. Similarly, any subcontractor that sends you an unsolicited quote will see the status of that quote (Viewed or Not Opened) and the date and time at which it was viewed.
Agencies have certain reporting capabilities which allows them to see different postings and responses both from the primes and the sub-contractors and DBEs (no prices are ever visible by the agency). When proposals have expired (after the bid opening date), agencies have the ability to run reports showing the Bid Express Small Business Network activity of all firms that used this tool as an avenue to obtain and post quotes. These reports include the sub-quote requests that the DBE viewed and responded to, as well as any unsolicited quotes that the DBE sent to the Bid Express Small Business Network of the prime contractor. They are also able to view the sub-quote requests posted by the primes and the responses received, if any. These reports include time and date. However, prices are not shared with the agency.
Prime contractors that post sub-quote requests to the Bid Express Small Business Network will be able to see whether those requests have been viewed by subcontractors or DBEs. They will also be able to know who viewed the sub-quote request and the date and time.
Review the Plan Holders and Eligible Bidders List for each proposal. Unsolicited quotes should only be sent to prime contractors who have acquired plan sheets and are eligible to bid - this is the common practice among the bidding community. Sending unsolicited quotes to vendors who do not have acquired plan sheets may be considered spam and, therefore, is not allowed. If an eligible bidder list is not provided by the agency, you may need to call them directly as this may be available elsewhere.
The Bid Express team will not tolerate any misuse of the Bid Express service, which includes the Bid Express Small Business Network. Wrongful use of the service can lead to discontinued service as stated in the Bid Express subscriber agreement under Section 8. If you are receiving unsolicited quotes and you are not an eligible bidder for the proposal/project, please contact the Bid Express team so that we can address the issue.
Problem: I'm a bidder attempting to submit a bid through the Expedite Bid software. I receive an error during the bid submission wizard stating that my key could not be used for encryption.
Error: Error Encrypting/Signing the bid. Key can't be used for encryption [-11493]
Cause: This is caused when the bidder's date/time on their computer is not set correctly.
Solution: Check the date, time, and time zone on your Microsoft Windows operating system and update if necessary.
Problem: I'm a bidder attempting to submit a bid through Expedite Bid. I receive an error during the bid submission wizard stating that my key could not be used for signing.
Error: Error Encrypting/Signing the bid. Key can't be used for signing [-11492]
Cause: This is caused when the bidder's Digital ID in the Expedite Bid software only contains the public key (instead of both the public and private keys).
Solution: Export your Digital ID from Expedite to your Desktop. Open the .asc file in Notepad to confirm that the information is missing (the private key portion). If the private key is missing, you must replace your Digital ID to resolve this issue. Please contact Bid Express Customer Support at (888) 352-2439 or email@example.com for further assistance.
Problem: I'm a bidder attempting to submit a bid through Expedite Bid. I receive an error during the bid submission wizard stating that the server received garbled data.
Error: Error Encrypting/Signing the bid. The server at Bid Express received garbled data.
Cause: This is caused when a carriage return (new line) is copied into the Bidder ID field under the Tools->Options menu.
Solution: While in Expedite Bid, select Manage Digital IDs from the Tools menu. If you are encountering this error, you will see black bars || after your Digital ID name. To fix this, you must manually re-enter the Bidder ID under the Tools-->Options-->Agency/ID tab, with no carriage return and create a replacement Digital ID. Please contact Bid Express Customer Support at (888) 352-2439 or firstname.lastname@example.org for further assistance.
Problem: I am trying to submit my bid using the Expedite Bid software but I'm getting an Error 57.
Error: Error 57
Cause: The Expedite Bid software is unable to locate the internet. There are several reasons that the program may not be able to access the internet.
Solution: First make sure that your internet is working. You can navigate and login to your email account or login to your Bid Express account. If the internet is working then try these other possible solutions:
Prices and information in this FAQ are subject to change without notice. Expedite Bid is a trademark of the American Association of State Highway and Transportation Officials. Expedite Bid is a proprietary software product of the American Association of State Highway and Transportation Officials. Bid Express and Info Tech are registered trademarks of Info Tech, Inc. Digital ID is a trademark of Info Tech, Inc.