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August 25, 2021 02:51 PM EDT

The WVDOH is in the process of revising our Contractor Prequalification System.  As part of this process, we are pleased to announce that our revised Contractor Prequalification Application is available for review on our website.

Currently Prequalified Contractors The WVDOH will transition currently prequalified contractors into the new Prequalification System (new System) throughout the remainder of 2021.  Therefore, any contractor with an active prequalification with the WVDOH will NOT be required to submit a revised Contractor Prequalification Application (revised Application).

Contractors Not Currently Prequalified Any contractor who is not currently prequalified with the WVDOH but wishes to bid on a project to be let prior to January 1, 2022, must complete the current Contractor Prequalification Application.  The WVDOH recommends contractors apply for a Category W prequalification during this transition period.

Subcontractors Under the new System, subcontractors must be prequalified to perform work on any project let by the WVDOH.  Contractors who wish to perform work as a subcontractor on projects let after January 1, 2022, are required to submit the revised Application, and receive a Certificate of Qualification before any subcontractor requests will be approved.  Additional details are available in the revised Application.

Implementation Timeline

August 2021 through September 2021

Comments on the new System and revised Application will be accepted by the WVDOH via email at DOHContractorPrequalification@wv.gov.  Comments submitted after September 30, 2021, or those not submitted to the email address listed above will not be considered.

August 2021 through October 2021

WVDOH staff will work to transition currently prequalified contractors into the new System.  Staff will review current prequalification information on file with the WVDOH to assign categories of work to contractors.  All contractors will begin with an N Performance Rating.

November 2021 through December 2021

The WVDOH will begin accepting and processing the revised Application from new contractors and those who wish to perform work as subcontractors. 

NOTE:  All prequalified companies will be categorized as contractors and subcontractors; therefore, all contractors may perform work as subcontractors and all subcontractors may submit bids on projects as the prime contractor.

January 1, 2022

Any contractor bidding on or performing work on a contract let after January 1, 2022, is required to be prequalified in the new System.

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DISCLOSURE OF INTERESTED PARTIES

Pursuant to W.Va. Code 6D-1- et seq, each business entity who is awarded a contract or a series of contracts that has/have an actual or estimated value of $1,000,000.00 will be required to complete a West Virginia Ethics Commission Disclosure of Interested Parties to Contracts Form (Form). The West Virginia Division of Highways (WVDOH) may not enter into a contract with the business entity until the initial required Form is filed with Contract Administration Division. In addition, the business entity awarded a contract is obligated to submit a Supplemental Disclosure Form listing any new or differing interested parties within 30 days following the completion or termination of the contract. The Form will be sent with the contract and bond when an entity is awarded a contract.

View the West Virginia Ethics Commission Disclosure of Interested Parties to Contracts Form

 

MONETARY OBLIGATIONS OWED TO THE STATE

Pursuant to W. Va. Code 5-22-1(i), the WVDOH may not award a construction contract to any bidder that is known to be in default on any monetary obligation owed to the State or a political subdivision of the State, including, but not limited to, obligations related to payroll taxes, property taxes, sales and use taxes, fire service fees, or other fines or fees. An AFFIDAVIT form has been created by the WVDOH and will be sent via email to your company whenever your company is deemed the apparent low bidder and/or until advised otherwise. 

Additionally, pursuant to W. Va. Code 11-10-5cc, the West Virginia State Tax Department and the Commissioner of Highways may, per agreement, share certain corporate tax information, including, but not limited to, information related to contractors and subcontractors.  These legislative measures were passed to better ensure that companies engaged in public contract work comply with the States tax laws.

Pursuant to section 108.1 of the WVDOH Standard Specifications for Roads and bridges (adopted 2017), all subcontractors must first be approved by the agency before completing any subcontracting work. Accordingly, it will now be a requirement that a Subcontractor Affidavit be signed for any proposed subcontractor to affirm under oath that it does not owe a defaulting monetary obligation to the State or any of the States political subdivisions.

 

DISADVANTAGED BUSINESS ENTERPRISE UTILIZATION

The WVDOH is committed to assuring the participation of Disadvantaged Business Enterprises (DBEs) in our highway construction program. When a DBE goal is required it is the responsibility of the apparent low bidder to submit their DBE Participation Plan no later than five (5) calendar days after bid opening.  Plans shall be submitted by e-mail to dot.eeo@wv.gov, fax 304-558-4236, or personal delivery and MUST be received by the WVDOH Civil Rights Compliance Division no later than 4:00 PM eastern time on the submission date.

 

QUESTIONS AND ANSWERS GENERAL PROCEDURES

All projects advertised by the WVDOH for bidding via the Bid Express website at https://www. bidx.com will require questions to be asked using the Questions and Answers feature link displayed in the "Also Available" section of the proposal page. Questions received through phone, email or other mechanisms shall not be answered and will otherwise be considered void.

Everyone will have the opportunity to ask a question and read through questions that have already been answered. Please note that individuals do not have to be a member of Bid Express to ask a question or read through questions that have already been answered.

Questions and Answers are for "INFORMATIONAL PURPOSES ONLY" and shall not be intended as an alternative to the amendment process.

Any individual that communicates directly with WVDOH personnel concerning an advertised project will be directed to the Questions and Answers feature on the Bid Express website at https://www.bidx.com. No WVDOH personnel shall communicate any issues concerning an advertised project with anyone outside of the Agency.

View the complete Questions and Answers Policy

 

CONTRACTOR PREQUALIFICATION

All prime contractors must be prequalified with the WVDOH before being approved for a Bidx Bidder ID.  Additionally, a prequalification statement must be filed with the WVDOH no later than 15 calendar days prior to the date set for receiving bids on projects on which the contractor may wish to submit a bid.   

View Information on Contractor Prequalification

What's New?

What's New Table. What's New Table lists the last 50 activities that happened in regards to the lettings
October
Letting Proposal Activity Activity Date
NOV0921 012 - 2012000134 1 New Attachment - 2012000134Amendment01.pdf 10/27/2021
012 - 2012000134 1 New Attachment - Exhibit 6; Final Boring Logs.pdf 10/27/2021
001 - 2017001275 Amendment Loaded 10/26/2021
001 - 2017001275 1 New Attachment - 2017001275Amendment01.pdf 10/26/2021
1 New Attachment - 211109n.pdf 10/26/2021
021 - 2021000564 New Proposal Added 10/26/2021
021 - 2021000564 1 New Attachment - Exhibit 1; Smoothness Data.pdf 10/26/2021
021 - 2021000564 1 New Attachment - Proposal - 2021000564OPI64-OPWV34.pdf 10/26/2021
007 - 1732203R1 Amendment Loaded 10/25/2021
007 - 1732203R1 1 New Attachment - 1732203R1Amendment01.pdf 10/25/2021
SEP1421 006 - 2021000620 Bid Tabulations Uploaded 10/25/2021
010 - 1817227 Bid Tabulations Uploaded 10/25/2021
032 - 2021000365 Bid Tabulations Uploaded 10/25/2021
029 - 2019001122 Bid Tabulations Uploaded 10/25/2021
031 - 2019001269 Bid Tabulations Uploaded 10/25/2021
025 - 2018000062 Bid Tabulations Uploaded 10/25/2021
022 - 2015001346 Bid Tabulations Uploaded 10/25/2021
013 - 1703425 Bid Tabulations Uploaded 10/25/2021
027 - 2021000534 Bid Tabulations Uploaded 10/25/2021
021 - 2016000965 Bid Tabulations Uploaded 10/25/2021
009 - 2020000791 Bid Tabulations Uploaded 10/25/2021
020 - 2018000164 Bid Tabulations Uploaded 10/25/2021
015 - 1733896 Bid Tabulations Uploaded 10/25/2021
017 - 2017000645 Bid Tabulations Uploaded 10/25/2021
024 - 2021000335 Bid Tabulations Uploaded 10/25/2021
026 - 2018000100 Bid Tabulations Uploaded 10/25/2021
012 - 1732201 Bid Tabulations Uploaded 10/25/2021
016 - 2020001162 Bid Tabulations Uploaded 10/25/2021
023 - 1732406 Bid Tabulations Uploaded 10/25/2021
001 - 2020000876 Bid Tabulations Uploaded 10/25/2021
007 - 0729941 Bid Tabulations Uploaded 10/25/2021
002 - 2020000930 Bid Tabulations Uploaded 10/25/2021
018 - 2021000621 Bid Tabulations Uploaded 10/25/2021
030 - 2021000364 Bid Tabulations Uploaded 10/25/2021
003 - 2020000463R1 Bid Tabulations Uploaded 10/25/2021
013 - 1703425 Bid Tabulations Uploaded 10/25/2021
JUL1321 020 - 2020000724 Bid Tabulations Uploaded 10/25/2021
SEP1421 009 - 2020000791 Bid Tabulations Uploaded 10/25/2021
023 - 1732406 Bid Tabulations Uploaded 10/25/2021
017 - 2017000645 Bid Tabulations Uploaded 10/25/2021
024 - 2021000335 Bid Tabulations Uploaded 10/25/2021
001 - 2020000876 Bid Tabulations Uploaded 10/25/2021
002 - 2020000930 Bid Tabulations Uploaded 10/25/2021
010 - 1817227 Bid Tabulations Uploaded 10/25/2021
006 - 2021000620 Bid Tabulations Uploaded 10/25/2021
029 - 2019001122 Bid Tabulations Uploaded 10/25/2021
030 - 2021000364 Bid Tabulations Uploaded 10/25/2021
015 - 1733896 Bid Tabulations Uploaded 10/25/2021
025 - 2018000062 Bid Tabulations Uploaded 10/25/2021
007 - 0729941 Bid Tabulations Uploaded 10/25/2021
(50 Activities) More... Searching...

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